R2005-16 ACCEPTING THE BID AND AUTHORIZING THE AWARD OF A CONTRACT

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DEPARTMENT OF WATER MANAGEMENT Memorandum No. 2005-03 February 15, 2005 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager John A. Smith, Assistant City Manager for Public Service Keith D. Alexander, Director of Water Management �d�,_ r`�'C SUBJECT: Water System Improvements Phase I - City Project W03-28 Construction Bid Award BACKGROUND: As presented to Council last April, this project is Phase I of a combination of Water System Security Improvements, South Water Treatment Plant SCADA Improvements and a Water Distribution System Monitoring Network. The project plans and specifications were prepared by Strand Associates (our engineering consultant for thzs project) and advertised on November 23, 2004. Bids were opened on January 7, 2005, with the following results: Compared to Engineer's Est. Bidder Bid Price Over (-Under) Engineer's Estimate $1,347,000 ----- Mid-States General $1,153,000 (-14.4%) Christy-Foltz $1,193,893 (-11.4%) Siciliano $1,256,000 (-6.8%) Per the bid documents, Mid-States General and Christy-Foltz submitted qualification and financial statements for Strand Associates and City staff to review. Both firms submitted acceptable statements. Although Mid-States is the low bidder, they do not have a good performance record with the City. In 1994 Mid-States was awarded the construction bid for the City's Mass Transit Facility. Mid-States and the City were subsequently involved in costly and extensive litigation against each other as a result of disagreements over work done incorrectly, or not at all, and allegations that Mid-States had not been paid for change orders. Therefore, City staff recommends that Council award this construction bid to Christy-Foltz, not Mid-States General. Christy-Foltz's bid is 3% higher than Mid-States and is 11.4% below the Engineer's Estimate provided by Strand Associates.