R2005-12 APPROVING AGREEMENT AMENDMENT

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COUNCIL COMMUNICATION FORM En ineerin & Infrastructure Memorandum g g NO. 2005-09 February 2, 2005 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager (�Gj Stephen Swanson, P.E.,Director of Engine ring & Infrastructure (T' Mathew C. Newell, P.E., City Enginee� Richard N. Berard, Civil Engineer II`� SUBJECT: Agreement with Bainbridge, Gee, Milanski & Associates, Inc. South Elevated Water Storage Tank, City Project 97-35 SUMMARY RECOMMENDATION: It is recommended by staff that Council adopt the attached Resolution authorizing an amendment to an existing Agreement with Bainbridge, Gee, Milanski & Associates, Inc., (BGM) for the design of a water storage tank on the south side of the City. BACKGROUND: In April 2001, the City entered into an Agreement with BGM for engineering services for the design of the south elevated water tank. After several unsuccessful attempts to purchase a suitable site for the water tank, a 3 acre site has been found on South Franklin Street Road, north of Mt. Gilead Road. Before proceeding with the completion of the engineering design, an amendment to the original Agreement with BGM is required due to two factors. Firstly, the original Agreement was for a project that was to be funded entirely by the City's Water Operating Fund and the project is now proposed to be funded by the State Revolving Loan Program administered by the Illinois Environmental Protection Agency (IEPA). As a result, the Contract and the construction documents must be prepared following the required guidelines of the IEPA Loan Program. The Amendment to the Agreement with BGM is required to include these provisions within the scope of the work. Secondly, a fee adjustment is recommended due to a change in the scope of work and the original Agreement which was based on BGM's 2001 fee schedule. The change in the scope of work has been the result of the greater effort than originally anticipated for the selection and evaluation of various sites for the water tank. The original fee was in the amount of $65,000.00. A fee increase in the amount of $13,900.00 is proposed and is deemed to be reasonable and is recommended by Staff.