R2004-128 ACCEPTING BID AND AUTHORIZING CONTRACT

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033 AVAILABILITY OF FLJNDS The contractual obligation of the City under this contract is contingent upon the availability of appropriated funds from which payment for this contract can be made. ' 034 TERMINATION OF CONTRACT The City of Decatur may terminate the contract if it is found the supplier failed to perform his services in a manner satisfactory to the City of Decatur as per the specifications. The City will notify the supplier in writing of the intent to terminate the contract. The City of Decatur reserves the right to terminate the contract without showing cause upon giving a 30 day written notice to supplier. 035 PACKING LIST Packing lists showing the City of Decatur purchase order number must be furnished with each shipment. - 036 PAYMENT & 1NVOICES Full payment will be made only after receipt of all items listed on the purchase order. Vendors are requested to submit invoices in duplicate for all billings and mail them to the City of Decatur, Accounts Payable, #1 Gary K. Anderson Plaza, Decatur, Illinois, 62523. No payments will be issued prior to the receipt and acceptance of commodities and services by the City of Decatur`s authorized representarive. Invoices should be exact as to the correct quantity, size, grade, description, unit and total price as stated on the purchase order. All invoices must include the purchase order number. The City issues payment for invoices on the first business day of each month for all invoices received the previous month. 037 PARTIAL PAYMENT Partial payments are normally not made. The exception is when a long delay is expected for back orders after the majority of the order is complete. The long delay must be noted in the bid. Partial billing will be accepted only after the approval of the Purchasing Supervisor. Back orders should be noted on the invoice submitted.