R2004-123 FOR RESTORATION OF STREETS AND HIGHWAYS

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COUNCIL COMMUNICATION FORM ' Engineering & Infrastructure Memorandum NO. 2004 -58 August 9, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman., City Manager L Stephen Swanson, P. E., Director of Engineering & Infrastrua re Matthew C. Newell, P. E., City Engineer,�,U/� w' SUBJECT: Grant Agreement with Illinois Clean Energy Community Foundation for LED Lighting Upgrade Project SUMMARY RECOMMENDATION: Staff recommends that the City Council approve the attached resolutions authorizing an agreement with the Illinois Clean Energy Community Foundation for an approved grant of $105,670.00 for Light Emitting Diode (LED) Lighting Upgrade for the City of Decatur, City Proj�ct 04-13. A second resolution authorizes an increase to the City's Municipal Estimate of - Maintenance Costs by $150,000 to a total of$500,000 of Motor Fuel Tax (l�'T) Funds to allow for tk�e purchase of materials for the project. The=grant from the Illinois Clean Energy Community Foundation is in the form of a reimbursement and will be used to reimburse the MFT Fund for the purchase of LED signal faces to be installed in the existing signal heads. BACKGROUND: On June 14, 2004, the Engineering and Infrastructure Department advised the City Council that it had requested a grant with the Illinois Clean Energy Foundation to assist with funding a retrofit of some of the City's traffic signal heads with LED faces. The Department recently was advised that a grant of 105,670.00 was awarded to the City to assist in purchasing the materials for this retrofit work. This funding provides materials to retrofit 54 signalized intersections with 915 LED signal faces. The grant program is primarily aimed at reducing the use of electricity. Traditional traffic signal faces use a 135 watt incandescent lamp with a life span of approximately 18 months. Comparable LED faces expend between 10 and 30 watts with a life span of approximately 10 years. Energy usage and maintenance can be significantly reduced through the use of LED technology.