R2004-63 AUTHORIZING AGREEMENT - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004-31 Apri15, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E., Director of Engineering& Infrastructure� Matthew C. Newell, P.E., City Engineer�� SUBJECT: Annual Sewer Televising Program, City Project 04-19 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution approving an agreement with Tele Scan, Inc., for pipeline inspection services to be used in the Annual Sewer Televising Program, City Project 04-19. The resolution authorizes the Mayor to execute� an agreement with Tele Scan, Inc., and for the expenditure of up to $200,000.00 under this agreement for televising and other inspection work necessary in the maintenance of the City's sanitary sewer system. BACKGROUND: In 2003, City Engineering issued a Request for Proposals (RFP) to perform televised inspection and other sewer investigation work for the City. Tele Scan, Inc. was the only local firm to respond. Other responding firms were located in the Chicago and St. Louis areas. The proximity of Tele Scan enables them to be very accessible to the City and able to respond to emergencies with very little delay. Staff recommends that it is in the best interest of the City to continue to work with Tele Scan to perform inspection work for the sewer system and to authorize funding for an additional year for these services. In March, 2003 Council approved an agreement with Tele Scan, Inc., to provide pipeline inspection services for Fiscal Year 2003-2004 with an option to renew the agreement for up to two additional years with no increase to the various inspection fees. Pipeline inspection services have proven invaluable in locating problems and answering questions that arise in the normal maintenance of sewers along with ongoing condition assessment. The agreement includes set unit prices for: