R2004-45 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004-13 March 5, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson,P.E., Director of Engineering& Infrastructur�� Matthew C. Newell, P.E., City Engineerd� SUBJECT: Mound Road & U.S. Route 51 Improvements, City Project 2002-35 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Mound Road & U.S. Route 51 Improvements, City Project 2002-35, to Illinois Valley Paving Company, as the lowest, responsible bidder in the amount of$1, 453,340.25, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: On December 16, 2002, the City Council authorized an agreement with Blank, Wesselink, Cook �I� & Associates, Inc. (BWC) to begin a design review of Mound Road and U.S. Route 51 far ' possible improvements as part of the redevelopment effort for the southwest corner of the intersection. On May 27, 2003, the City Council authorized an agreement with BWC to prepare a final design of the proposed intersection and roadway improvements. Over the past six months the City Council has authorized the purchase of right of way for the proposed intersection and roadway widening necessary for the expansion of the street network serving the intersection of Mound Road/U.S. Route 51. The project plans and specifications were prepared by BWC and Engineering Division staff. The project was advertised January 12, 2004, and bids were opened on February 19, 2004. The results for the letting are as follows: Compared to Engineer's Est. Bidder Bid Price Over ;Under� Engineer's Estimate $ 1,600,178.43 ----- Illinois Valley Paving Co. $ 1,453,340.25 (-9.18%) Otto Baum Company, Inc.. $ 1,707,632.88 6.72% Merrill's Contractors, Inc.. $ 1,768,265.25 10.50%