R2004-42 AUTHORIZING THE EXECUTION OF AN AGREEMENT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004-26 March 4, 2004 � TO: Honorable Mayor Osborne and City Council ' FROM: Steve Garman, City Manager I��, Stephen Swanson,P.E.,Director of Engineering & Infrastructure�� ' SUBJECT: North Charles Street Sewer Services SUMMARY RECOMMENDATION: City staff is recommending that the City Council authorize Entler Excavating Co., Inc., to install 5 sanitary sewer services in North Charles Street, approve the expenditure of an amount not to exceed $32,500 for said work and the Mayor to execute and the City Clerk to attest the agreement for said work. BACKGROUND: The City Council at its study session of March 1, 2004, agreed with staffs recommendation that the 5 sanitary sewer services be installed in North Charles Street in-lieu of the "do nothing option" or the option of extending a sanitary sewer in North Charles Street. Staff has met with Entler Excavating Co., Inc., (Entler) to finalize an agreement to do this work. Entler was the original low bidder for the full sewer extension contract and has agreed to install the services based on the unit prices in their original bid. The proposal submitted by Entler for the work is $30,025 which is $5,025 more than staff indicated to the City Council that the work was estimated to cost. Staff has reviewed Entler's proposal and determined it to be acceptable. The difference between staffs estimate and Entler's proposal related to the estimated amount of trench backfill and pavement patching and an allowance for traffic control. Staff is requesting an additional amount of $2,475 be approved as a contingency in the event the contractor encounters unexpected work for which compensation must be paid. The addresses of the five properties to be serviced are 3560, 3570, 3576, 3584 and 3592 North Charles Street. The attached drawing depicts the 5 services to be installed. Staff is recommending that the Entler be approved to install the 5 sewer services for an amount not to exceed $30,025. Entler has completed a number of similar type projects to the satisfaction of staff. In addition, staff is requesting that City Council approve a contingency of$2,475 for use in the event of unexpected work being encountered.