R2004-36 AUTHORIZING ANNUAL SUPPORT AGREEMENT & LICENSE AGREEMENT

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,+. . .j 4 MANAGEMENT SERVICES DEPARTMENT Management Information Services Division MEMORANDUM February 25, 2004 MEMO TO: Honorable Mayor and City Council Members FROM: Steve Garman, City Manager Gerard J. Bauer, Management Services Directo � David S. Johnston, Manager, MIS Division �� SUBJECT: Annual MUNIS Software Support and License Agreement SUMMARY RECOMMENDATION: Staff recommends that City Council approve the attached resolution, authorizing the City Manager to execute an agreement with MUNIS Incorporated for software and services for Fiscal Year 2004-2005 for the city's central management applications soffinrare systems. BACKGROUND: The City of Decatur, in Fiscal Year 2002-2003, selected MUNIS Incorporated to provide an integrated computer software system to support accounting, purchasing, payroll, personnel, budget preparation and management, inventory control, financial reporting, and other ancillary city management functions. Council approved the purchase on March 3, 2003. Transition to the new system began in June 2003; accounting systems became functional in November 2003; and payroll and personnel systems became functional in January 2004. The attached agreement provides for continued use of the MUNIS software systems, with standard support services as outlined in paragraph V. and VI., for the upcoming fiscal year. POTENTIAL OBJECTORS: None anticipated. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Gerard J. Bauer, Management Services Director (424-2805); David S. Johnston, MIS Manager(424-2703) BUDGET/TIME IMPLICATIONS: The $61,730 charge is in accord with the original purchase agreement approved by Council. It will be paid from the MIS Fund, reimbursed on a pro rata basis from other funds, and is within existing appropriation authorizations. 2 Attachments