R2004-33 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004-15 February 24, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson,P.E.,Director of Engineering & Infrastructur�i�� Matthew C. Newell, P.E., City Engineer�� SUBJECT: Shadow Lane Relief Sewer, City Project 2003-20 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Shadow Lane Relief Sewer, City Project 2003-20, to Entler Excavating Co. Inc., as the lowest, responsible bidder in the amount of$152,434.00, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: On September 15, 2003, the City Council authorized a contract with Bainbridge, Gee, Milanski & Associates, Inc. (BGM) for the design of a relief sewer on Shadow Lane to control the surcharging problems that have plagued the area for years. A sump pump drain line was installed in the Cresthaven Park neighborhood during the summer of 2003, which completed a major effort by the City to remove non-sanitary drainage from the area sanitary sewer system. The Shadow Lane Relief Sewer should complete the City's efforts to manage the ongoing sanitary sewer surcharging and backups in the neighborhood. The project plans and specifications were prepared by BGM with some modification by City Engineering staff. The project was advertised February 5, 2004, and bids were opened on February 24, 2004. The results for the letting are as follows: Compared to Engineer's Est. Bidder Bid Price Over ;Under� Engineer's Estimate $ 141,162.00 ----- Entler Excavating Co., Inc. $ 152,434.00 7.99% Otto Baum Company, Inc.. $ 154,125.47 9.18% Burdick Plumbing &Heating Co., Inc. $ 156,481.00 10.85% Barr&Robison $ 159,738.55 13.16% Siciliano, Inc. $ 169,910.00 20.37°/a