R2004-08 AUTHORIZING AGREEMENT - Laserfiche WebLink

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_ � , COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2004 -01 January 9, 2004 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman., City Manager Stephen Swanson, P. E., Director of Engineering & Infrastructure� Matthew C. Newell, P. E., City Engineer�f SUBJECT: Digital Annexation Mapping Services, City Project 04-OS SUMMARY RECOMMENDATION: Staff recommends that the City Council approve the attached resolution authorizing an agreement with Bruce Harris & Associates, Inc., to provide digital mapping services that will calculate the area of the City's right of way and the year it was annexed. The proposed agreement is for a fee not to exceed $9,439. BACKGROUND: Accounting and reporting requirements established by the General Accounting Standards Board in Statement No. 34 (GASB 34) require local governments, seeking to comply with its provisions, to provide an accurate inventory and value of its facilities as part of its financial reporting. This inventory requirement includes cataloging and fixing a cost to the City's right of way(ROW). In most cases, ROW is acquired by the City through annexations and development. The City rarely purchases ROW out right. The auditors reviewing the City's efforts to comply with GASB 34 have recommended that the City identify the acreage of ROW acquired and correlate it to the year it was annexed. These land quantities will then be compared with the property values that existed at the time of annexation. Some of the annexations researched go back as far as 1864 and have been tracked with greater accuracy since 1919. The City was incorporated in 1829. Bruce Harris & Associates (BHA) will overlay the City's digital annexation map, prepared by City Engineering, onto the Macon County digital parcel base map in order to gather the ROW acreage acquired through the various annexations that have occurred in the City over the years. The County's parcel base map has property ownership information, including ROW, outlined throughout the City.