R2003-192 FOR IMPROVEMENT BY MUNICIPALITY

Home Browse Search

COUNCIL COMMUNICATION FORM � Engineering & Infrastructure Memorandum NO. 2003-79 December 9, 2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E., Director of Engineering& Infrastructure Matthew C. Newell,P.E., City Engineer� SUBJECT: Resolution Authorizing a Past Expenditure of Motor Fuel Tax Funds for the City's Portion of the Costs to Install Traffic Signals at the Intersection of Route 36 and 36th Street SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution authorizing the allocation of $750.27 in Motor Fuel Tax (MFT) funds to cover the City's portion of the modernization of traffic signals at the intersection of Route 36 and 36th Street. BACKGROUND: The Illinois Department of Transportation (IDOT) requires a resolution specifically authorizing the expenditure of funds from the City's Motor Fuel Tax Fund. On June 4, 2001, the City Council authorized the allocation of $7,590.00 in MFT funds for the City's portion of costs associated with the construction of new traffic signals at the intersection of Route 36 and 36th Street. The City's portion of the final cost for construction was $8,340.27 which was $750.27 over the authorized amount. In a recent audit of the City's MFT Fund, it was determined that the added $750.27 spent on the intersection improvement required an additional Illinois Department of Transportation supplemental resolution to be passed by the City Council. The amount indicated was expended from the City's MFT fund in 2001. The attached Illinois Department of Transportation supplemental resolution is procedural and will not affect the City's fund balances. If the requested supplemental resolution is not approved, the City will need to reimburse its Motor Fuel Tax Fund from other unobligated funds for the past expenditure.