R2003-104 AUTHORIZING AMENDMENT TO AGREEMENT

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COUNCIL COMMU1vICATION FORM Engineering & Infrastructure Memorandum NO. 2003-41 July 14, 2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager !,� Stephen Swanson, P.E.,Director of Engineerin & Infrastructure� Matthew C. Newell, P.E., City Engineer y�� SUBJECT: Ridgeway/Bay Shore Area Sanitary Sewer Study, City Project 2002-26 Amendment to Agreement SUMMARY RECOMMENDATION: An item on the agenda for the July 21, 2003, City Council Meeting is the authorization of additional funds for a service agreement with Bainbridge, Gee, Milanski & Associates, Inc. (BGM) to study the sanitary sewers in the Ridgeway Drive / Bay Shore Drive area. The original fee authorized by Council was for$30,000. BGM has requested an additional $8,000 to complete the study. This would make the overall cost of the study$38,000. Staff recommends that the City Council approve $8,000 in additional funding for this sanitary sewer study. BACKGROUND: In September, 2002, the City Council authorized an agreement with BGM to perform a study of area sewers servicing the Ridgeway Drive / Bayshore Drive area (see the attached material that was sent to Council previously on this topic). This study was to identify the capacity problems that were causing severe sewer backups in the area. The study is nearing a conclusion and BGM has encountered unforeseen circumstances that has caused and will cause an overrun in the agreed compensation. These circumstances are discussed in detail in the attached letter issued by BGM discussing the project. Staff believes that the issues raised by BGM were unforeseen and that they are due the additional compensation required to complete the study.