R2003-100 AUTHORIZING AGREEMENT - Laserfiche WebLink

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•� ! COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2003-37 July 1, 2003 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E.,Director of Engineering & Infrastructure�7 Matthew C. Newell, P.E., City Engineer ��1 SUBJECT: Jasper Street Subway Rehabilitation, City Project 2002-11 SUMMARY RECOMMENDATION: An item on the agenda for the July 7, 2003, City Council Meeting is the authorization of an agreement with Homer L. Chastain&Associates,LLP (HLC), for preliminary design services for repairs to the Jasper Street subway approaches for a fee not to exceed$19,236.72. Staff recommends that the City Council approve the attached agreement. BACKGROUND: The Jasper Street subway structure is owned and maintained by the CSX and the Norfolk and Southern railroads and the approaches are owned and maintained by the City. The approaches to the Jasper Street subway are in a progressing state of deterioration. Significant improvements to the approaches are necessary to assure continued safe and reliable use by both vehicles and pedestrians. In 2002, City Engineering requested HLC to perform a cursory structural review of the subway and its approaches. The review recommended that work be performed on the walls, walkway and street portions of the approaches in order to retard further deterioration. Budgetary funding was provided this fiscal year to begin the improvement design work. The proposed preliminary design will provide: a topographical survey of the structure and the approaches, a thorough review and documentation of damage, and a detailed construction estimate to be used in the allocation of future project funding. The preliminary design work will provide a good platform for initiating a final design contract wherein actual structural repairs can begin.