R2003-49 AUTHORIZING THE EXECUTION OF A CHANGE ORDER

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The study also met with delays following PSA's initial presentation of its preliminary findings and recommendations to the City staff. The decision was made by City staff to have PSA focus on and do a more in-depth investigation and analysis of office areas considered to be of most immediate need. These areas are the City Council Chambers and the executive and legal offices. This detailed study included the evaluation of the Civic Center Theater and its possible conversion to function as City Council Chambers and theater. PSA had to undertake additional work which was not included in the study's original scope of services. The additional work largely related to performing more detailed investigations and evaluations of the Civic Center Theater and preparing additional schematic drawings and cost estimates. Staff's decision to pursue these areas related to the need to satisfy space needs and to upgrade the usability, function and appearance of executive and legal office spaces and City Council Chambers. At this time, no final decisions have been made regarding any remodeling and will have to be discussed with Council at a future study session. The cost for this additional work was partially offset through savings in other work areas. However, PSA did request a change-order to its agreement to increase the contract amount for the additional work. The increase to the agreement is in the amount not-to-exceed $9,600. The amended contract amount becomes, if this increase is approved, $89,600 with an allowance of$2,500 for reimbursable expenses (i.e., travel, printing, telephone, etc.). PSA has substantially completed the project and is currently waiting for any final comments from City staff prior to completing its report. POTENTIAL OBJECTION: Any conversion of the Civic Center Theater will involve discussions with the Civic Center Authority and interested users of the theater. Other involved parties have not been contacted for any comments regarding this matter. INPUT FROM OTHER SOURCES: Dean Roberts of Phillips Swager Associates. STAFF REFERENCE: Steve Swanson, Director of Engineering & Infrastructure at 424-2747. The Director of Engineering & Infrastructure, Steve Swanson, will be in attendance at the City Council meeting to respond to questions on this matter. BUDGETITIME IMPLICATIONS: The additional cost for the study will be paid for from the Capital Fund. PSA is essentially completed with the study. attach: 1 cc: John Smith, Asst. City Manager for Public Services Dean Roberts, Philips Swager Associates Page 2