R2003-18 ACCEPTING THE BID - Laserfiche WebLink

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�, . COUNCIL COMMUNICATION FORM PURCHASING& 1NTERNAL SERVICES MEMORANDUM #03 - OS January 29, 2003 I', TO: Hon ra 1 i o b e Mayor Howley and Crty Council FROM: Steve Garman, City Manager Beth Couter,Financial Management Director Deborah M. Perry,Purchasing Supervisor� SUBJECT: Bids for diesel e�aust extraction system SUMMARY RECOMMENDATION: Staff recommends awarding contract to Midwest Air Pro, Inc. to furnish one (1)Nederman Magna rail diesel exhaust extraction system. BACKGROUND: This system helps eliminate diesel soot and carcinogens in the cold diesel smoke when starting the fire trucks inside the fire station. A large hose is connected to the tailpipe of the fire truck and a fan then extracts the smoke out of the building. The low bid of Clean Air Concepts is for an alternate type of system and does not meet City of Decatur specifications. The alternate system is on a track and the City requested a rail system. The Fire Department believes the rail system to be stronger than a track system. In addition, the rail system can accommodate up to four vehicles. The alternate bid provides a system with a 5" diameter hose instead of the 6" requested by the City. The larger hose will remove a greater volume of exhaust faster. Midwest Air Pro, Inc.'s bid meets City of Decatur specifications. POTENTIAL OBJECTION: None. INPUT FROM OTHER SOURCES: The system was requested by the Fire Department and they wrote the bid specifications. They also recommend approval of bids. STAFF REFERENCE: Mark Hansen, Battalion Chief 424-2811, Deborah M. Perry, Purchasing Supervisor 424-2762. Mark Hansen will be at the council meeting to answer any questions the council may have about this purchase. BUDGET: $29,595 from General Fund.