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The Subrecipient shall retain all records pertinent to expenditures incurred under <br /> this contract for a period of five (5) years after the termination of all activities <br /> funded under this Agreement, or after the resolution of all Federal audit findings, <br /> whichever occurs later. Records for nonexpendable property acquired with funds <br /> under this contract shall be retained for five (5) years after final disposition of <br /> such property. Records for any displaced person must be kept for five (5) years <br /> after he/she has received final payment. <br /> 3. Client Data <br /> The Subrecipient shall document and provide data demonstrating client eligibility <br /> for services provided. Such data shall include, but not be limited to: client name, <br /> address, income level or other basis for determining eligibility, and description of <br /> service provided. Such information shall be made available to the City monitors <br /> or their designees for review upon request. <br /> 4. Disclosure <br /> The Subrecipient understands that client information collected under this contract <br /> is private and the use or disclosure of such information, when not directly <br /> connected with the administration of the City's or Subrecipient's responsibilities <br /> with respect to services provided under this contract, is prohibited by the Right to <br /> Financial Privacy Act of 1978 unless written consent is obtained from such person <br /> receiving service and, in the case of a minor, that of a responsible parent/guardian. <br /> 5. Propertv Records <br /> The Subrecipient shall maintain real property inventory records which clearly ' <br /> identify properties purchased, improved, or sold. Properties retained shall <br /> continue to meet eligibility criteria and shall conform with the "changes in use" <br /> restrictions specified in 24 CFR Parts 570.503 (b) (8). ' <br /> 6. NationalObjectives <br /> The Subrecipient agrees to maintain documentation that demonstrates that the <br /> activities carried out with funds provided under this contract meet one or more of <br /> the CDBG program's national objectives - 1) benefit low/moderate income <br /> persons; 2) aid in the prevention or elimination of slum or blight; 3) meet <br /> community development needs having a particular urgency - as defined in 24 <br /> CFR Part 570.208. <br /> 7. Close-outs <br /> Subrecipient obligation to the City shall not end until all close-out requirements <br /> are completed. Activities during this close-out period shall include, but are not <br /> limited to; making final payments, disposing of program assets (including the <br /> return of all unused materials, equipment, program income balances, and , <br /> receivable accounts)to the City, and determining the custodianship of records. <br /> Subrecipient Agreement(Rev. OS/06/02 LJL:bb) Page 7 of 17 I <br /> �I <br />