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� <br /> COUNCIL COMMUNICATION FORM I <br /> PURCHASING & 1NTERNAL SERVICES MEMORANDUM <br /> #03 - 02 <br /> January 16, 2003 <br /> TO: Honorable Mayor Howley and City Council <br /> FROM: Steve Garman, City Manager <br /> Beth Couter, Financial Management Director <br /> Deborah M. Perry,Purchasing Supervisor?�' <br /> SUBJECT: Bids for tandem axle chassis/sewer& catch basin cleaner <br /> SUMMARY RECOMMENDATION: Staff recommends awarding contract to Coe Equipment <br /> for Alternate 3 which is a 7 year total cost bid of Coe Equipment, to furnish one (1) 2003 <br /> 21 lOJ6F/7400 6 x 4 Navistar tandem axle chassis with a Vactor sewer and catch basin cleaner <br /> for$224,486. The maximum cost of repairs will not exceed $8108 for 7 years or 9100 operating <br /> hours. Coe Equipment also guarantees to buy back the truck chassis with the sewer and catch <br /> basin cleaner at the end of l years or 9100 hours for $83,509,thus the total cost is $149,085. <br /> BACKGROUND: Replaces a 1995 International chassis with a Guzzler body sewer and catch <br /> basin cleaner that is currently in service. Bid specifications requesting three bids were prepared <br /> due to the previous success the City has experienced on total cost bidding for equipment. <br /> Alternate 1 - Purchase sewer& catch basin cleaner <br /> Alternate 2 - Guaranteed buyback at end of 5 years or 6500 hours <br /> Alternate 3 - Guaranteed buyback at end of l years or 9100 hours <br /> The bid of EJ Equipment for the Van-Con/Sterling unit does not meet City of Decatur <br /> specifications in several areas. The major problem being the unit is 8" higher than the maximum <br /> height allowed in the City specifications. This would create problems going through underpasses <br /> in the City. <br /> Coe Equipment's bid meets City of Decatur specifications. Coe Equipment has provided the <br /> City with necessary bonding requirements. <br />