R2002-205 AUTHORIZING CITY MANAGER TO EXECUTE CERTAIN AGREEMENTS

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� r Economic & Urban Development Department Memorandum # 02-118 November 13, 2002 TO: Honorable Mayor Terry M.Howley and City Council Members FROM: Steve Garman, City Manager A.J. Krieger,Assistant City Manager SUBJECT: Procurement of Engineering Services or Mound/51 Project RECOMMENDATION: Approval of the attached resolution will authorize the City Manager to negotiate and execute agreements for engineering services related to the Mound/51 project. The City Manager's authority would be capped at $30,000. City staff recommends approval. BACKGROUND: As Council will recall, Resolution R2002-168 authorized the City Manager to execute an agreement with Cochran Engineering for civil engineering services related to the preparation of a Mound/51 project detailed site plan. The cost of that agreement was not to exceed $20,000, and that work is underway. As part of providing those civil engineering services Cochran Engineering is working with Target staff to accommodate their proposed building on the Mound/51 site. As part of its final site plan approval process, Target requires that a pre-development checklist be prepared in order to demonstrate that the proposed site can accommodate a Target store. In this case City staff is working with Cochran Engineering to prepare that documentation. Target is vety specific with respect to not only the format of the final document, but also the type of information it must contain. Before a site can be approved, both a photometric (lighting)plan and geotechnical (soil borings) report must be submitted as part of the pre-development checklist. While it is expected that both the photometric plan and geotechnical reports can be prepared for well less than $10,000, the purpose for the resolution is to allow for quick turnaround time if and when future related services are needed. At Target's request, City staff is attempting to complete the checklist by early to mid December, so a required pre-development meeting can be scheduled. POTENTIAL OBJECTION: City staff is not aware of any opposition to the attached resolution. INPUT FROM OTHER SOURCES: N/A STAFF REFERENCE: If Council members have questions they may contact A.J. Krieger, 424-2727, ajkrie er decatumet.org. BUDGET/TIME IMPLICATIONS: Sufficient funds for these engineering services are available within the Economic Development Division FY 02-03 budget.