R2002-171 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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w Y COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2002-67 September 9, 2002 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E., Director of Engineering & Infrastructur � Matthew C. Newell, P.E., City Enginee��,� SUBJECT: Parking Garage C Lighting Upgrade, City Project 9736 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Parking Garage C Lighting Upgrade, City Project 9736, to Bodine Electric of Decatur, a division of Rathje Enterprises, Inc., as the lowest, responsible bidder with a base bid amount of$66,598.00 and an additional bid alternate of$1,466.00 for a total contract price of $68,064.00, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: The existing lighting for the lower level of Garage C (northeast corner of East Wood and South Franklin) is the original lighting that was installed in the late 1960's when the garage was constructed. The current lighting consists of fluorescent lights, which are very high maintenance fixtures that do not provide sufficient lighting based upon today's standards. The base bid for the contract is to remove and replace all of the existing light fixtures on the lower level of the Garage and the existing lighting fixtures under the canopy on the upper level. The bid alternate is to remove and replace lighting fixtures in the stairwells of the Garage. Project plans and specifications were prepared by Blank, Wesselink, Cook & Associates, Inc., in consultation with City Engineering. The project was advertised August 21, 2002, and bids were opened on September 9, 2002. The results for the letting are as follows: Compared to Base Bid Total Engineer's Est. Bidder Bid Price Alternate Bid Over(-Under� Engineer's Estimate $121,871.08 $7,434.00 $129,305.08 ----- Bodine Electric of Decatur $ 66,598.00 $1,466.00 $ 68,064.00 ( -47.36 %) Egizii Electric $ 93,700.00 $5,500.00 $ 99,200.00 ( - 23.28 %) Harner Electric $ 95,500.00 $7,450.00 $102,950.00 (- 20.38 %) Anderson Electric $111,086.00 $3,147.00 $114,233.00 ( - 11.66 %)