R2002-137 AWARDING CONTRACT - Laserfiche WebLink

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Mass Transit Memorandum No. 071102-0 July 11, 2002 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager Paul McChancy, Mass Transit Administrato�,,�� SUBJECT: Contract for Underground Tank Monitoring System SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: contract for improvements to Transit's underground tank monitoring system. BACKGROUND: On May 31 st a representative of the State Fire Marshal's office inspected Transit's underground tanks and monitoring system, and found several deficiencies. The"notice of violation" set a deadline for repairs of August Sth. Staff contacted five firms and requested bids from each for the necessary repairs, which include: one new tank monitor console to handle all of our tanks; two tank probes and eight sump sensors; and 300' of buried cable. As shown on the attached tabulation of bids, the lowest bidder was Seneca Companies with a bid of$16,876.95. Staff has examined the bids and determined that all bids meet the minimum specifications, and that the bids meet all of the other requirements of this bidding process. Staff finds that the lowest bidder is capable of, and competent to perform the work required. Staff recommends that a contract be awarded to the lowest bidder. POTENTIAL No known objection to awarding the contract to the lowest OBJECTION: bidder. INPUT FROM James Gillum, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator SUDGET/TIME Costs to maintain the facility are eligible for reimbursement under IMPLICATIONS: Transit's IDOT and FTA operating grants. The local share for this work will be 45% or less,based on IDOT's operating grant which reimburses the City for 55% of eligible costs.