R2002-125 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum I NO. 2002-35 ' June 19, 2002 , TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E.,Director of Engineering & Infrastructu e Matthew C. Newell, P.E., City Engineery�v✓� SUBJECT: Union/Church Alley Combined Sewer Replacement, City Project 2002-23 ' SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Union / Church Alley Combined Sewer Replacement, City Project 2002-23, to Burdick Plumbing & Heating Co., Inc., as the lowest, responsible bidder in the amount of $154,765, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: A sewer collapse occurred in a portion of the subject sewer in the late 2001. This collapse was repaired with an emergency work order. At the time of the collapse an in depth inspection was made of the combined sewer system in the Union / Church alley north of Grand Avenue and south of Division Street. The inspection determined that, in addition to the collapsed section, a portion of the sewer was in danger of collapse, there was significant cracking throughout the line and numerous house services that were failed. The segment of sewer in the alley between Grand and Division was in overall poor shape and in dire need of replacement. The project specifications were prepared by the Engineering Division. The project was advertised on May 29, 2002 and bids were opened on June 18, 2002. The results of the letting are as follows (bid tabulation attached): Compared to Engineer's Est. Bidder Bid Price Over(-Under� Engineer's Estimate $242,870.00 ----- Burdick Plumbing & Heating Co., Inc. $154,765.00 (36.28%) Entler Excavating Co., Inc. $173,332.00 (28.63%)