R2002-124 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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� � COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2002-37 June 24, 2002 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager � Stephen Swanson, P.E.,Director of Engineering & Infrastructure� Matthew C. Newell, P.E., City Engineerv�,�•wl Kris G. Quandt, E.I.T., Civil Engineer I SUBJECT: Albany- Fulton Storm Sewer System, City Project 9838 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Albany - Fulton Storm Sewer System, City Project 9838, to Entler Excavating Co., Inc., as the lowest, responsible bidder in the amount of$399,771.20, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. I� BACKGROUND: On December 7, 1998 the City Council authorized the design of storm drainage improvements to mitigate local flooding problems in the area located generally south of Fulton Street near its intersection with Albany Street (map attached). The need for these improvements was identified in the "Report on Storm Drainage for the City of Decatur, Illinois, 1966" prepared by Warren & Van Pragg, Inc. (1966 Storm Water Plan). To date, with the approval of the City Council, the City has acquired all of the right of way and easements necessary to complete the proposed improvements. Due to budget constraints it was originally intended that this project be completed in two phases. Phase one was estimated and budgeted at $325,000 and phase two at approximately $200,000. Extremely good bids were received on this letting and it is staffs recommendation that the entire project be awarded and constructed. To allow room in the capital budget, staff proposes to forgo the reconstruction of Parking Lot #4 (near the Decatur Club) this fiscal year and direct that funding toward the Albany - Fulton storm sewer project. To date, very little progress has been made on the design of the parking lot and it is likely that it will not be completed this fiscal year.