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, � <br /> (8) be treated uniformly and consistently under accounting principles and procedures approved or <br /> prescribed by the Department for the Grantee;and those approved or prescribed by the Grantee for <br /> its contractors; <br /> r li ible Grantees. Such su ort and <br /> (9) be eligible support and supervisory costs,but only fo e g PP <br /> r ' ct based on an " <br /> supervisory costs mean those supervisory costs allocated to the capital p o�e <br /> approved cost allocation plan,and support services costs. Provided however,that the Department <br /> will not consider for approval a cost allocation pian that has not been approved by either the FTA or <br /> the Grantee's cognizant federal agency;and,provided further,that the support costs shall not I <br /> exceed two(2)percent of the amount of any grant for the purchase of rolling stock and six(6) <br /> percent of the amount of any grant for all other types of capital projects;and <br /> (10) not be expenditures incurred by the Grantee which exceed the amount budgeted for a specific � <br /> project line item(i.e.project element,job order or item)unless,at the time of completion of the <br /> project line item,those expenditures meet all of the following requirements: <br /> a) Justification,satisfactory to the Department,is provided to explain the reason for the <br /> overexpenditure and why that overexpenditure was not anticipated prior to exceeding the <br /> budget for the project line item; <br /> b) The budget for the project line item covers the full scope of the project line item,i.e.,the budget � <br /> of the project line item is intended to be adequate for the completion of the project line item <br /> (including,but not limited to,all engineering,material prxurement,or construction); <br /> c) The amount by which the expenditures exceed the budget fo�the project line item is less than <br /> $10,000 or five percent of the approved budget of the project line item,whichever is less; <br /> d) There are sufficient unspent funds in Contingencies which may be reallocated to the budget of <br /> the project line item; - - <br /> e) The funds remaining in Contingencies after reallocation of the funds to the budget of the project <br /> line item are sufficient,as determined by the Department, to provide for the uncompleted <br /> portions oi all project line�ems described in the Agreement;and <br /> � The increased expenditure will not cause the allowable Grant for the Project to be exceeded. <br /> However, in the event that it may be impractical to determine exact costs of indirect or service functions, <br /> eligible costs will include such allowances for these costs as may be approved by the Department. <br /> D. Documentation of Project Costs-All costs charged to the Project, including any approved services contributed <br /> by the Grantee or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or <br /> vouchers evidencing in detail the nature and propriety of the charges, in fom► and content satisfactory to the <br /> Depa�tment. <br /> E. Checks,Orders,and Vouchers-Any check or order drawn by the Grantee with respect to any item which is <br /> or will be chargeable against the Project Account will be drawn only in accordance with a properly signed <br /> voucher then on file in the office of the Grantee stating in proper detail the purpose of which such check or <br /> order is drawn. All checks,payrolls,invoices,contracts,vouchers,orders,or other accounting documents <br /> pertaining in whole or in part to the Project shall be dearty identifled,readily accessible,and,to the extent <br /> feasible,kept separate and apart trom all other documents. <br /> F. Record Retention-The Grantee shall maintain(and shall cause its contractors and subcontractors to <br /> maintain),for a minimum of three(3)years after the completion of the Agreement,(which shall occur after the <br /> Slate/Federal Capita!Grant PaBe�2 <br />