R2002-87 REGARDING DISCLOSURE COMMUNITY DEVELOPMENT BLOCK GRANT

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To clarify: The City is requesting an exception to the CDBG regulations at 570.611 • How long has the council member been on the city council? Councilman Patrick Laegeler took his position with the Decatur City Council on May 1, 1999 and his term will end April 30, 2003. • Was Mr. Laegeler was absent from any decision-making or voting authority when potential CDBG projects were up for approval this year? Mr. Laegeler was not present during city council voting session on Monday, February 4, 2002. The review and scoring process is handled by staff to ensure an applicant's eligibility. This process of review along with a formula for funding activities is utilized to make recommendations to city council. City council has the ultimate authority to fund or not to fund or to partially fund a projecUactivity. The application, for the organization for which Mrs. Laegeler is a member, was not presented to the council due to the potential issue of conflict of interest. • How many council members voted on the recommended applicants and what is this process? Neighborhood Renewal staff participate in the review of the application. Each staff person is provided a copy of each application and scoring criteria. Staff independently scores each application. Staff meets after the applications are scored. Each application is discussed to ensure that CDBG requirements and Annual Action Plan priorities are being addressed. The scores are tallied for the application and divided by the number of staff participating in the review process. The information is entered onto a tracking/scoring spreadsheet. Then, using the priorities and a multiplier, recommendations for funding amounts are attained. The applicants program, scoring, and funding are presented to the city council at study session. Council reviews the documents and discusses the applications. The public and/or applicants may comment during the session. The recommendations are then presented at the next voting session which usually is held the following week. During this council session, public comments may be taken. Council puts the recommendations to vote. At the February 4, 2002 session, four council members and the mayor were present but not Councilman Laegeler. All five individuals approved the staff recommendations. • Does the council member have any role in agency administration of the CDBG project after approval? The council member does not have a role in the agency administration or the city administration of the sub-recipient. • How long has Mrs. Laegeler been a board member of Decatur Memorial Foundation (DMF) and what is her role there? Mrs. Laegeler became a member of DMF about 1992. Mrs. Laegeler is serving her ninth term (2001-2002) Mrs. Laegeler is the Chairperson for DMF. Conflict of Interest-Laegeler