R2002-82 ACCEPTING BID - Laserfiche WebLink

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, � Mass Transit Memorandum No. 042902-4 A ri129 2002 � � P � � TO: Honorable Mayor Howle and Cit Council I Y Y FROM: Steve Gannan, City Manager '� Paul McChancy, Mass Transit Administrator-��,� f SUBJECT: Purchase Order for Bus Washer Upgrades � SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order for bus washer upgrades to the low bidder, Ross and White Company. BACKGROUND: Staff advertised for bids for the purchase of an under carriage bus washer and wheel washer spinner assembly, including installation, plus optional additional anti-hammer water valves. A formal bid opening was held on Apri129, 2002. As shown on the attached Tabulation of Bids, two firms submitted bids. The lowest bidder was Ross and White Company(Cary, IL) with a bid of $21,035.00. The next lowest bidder was N/ S Corporation (Inglewood, CA) with a bid of$45,409.15. Staff has examined the bids and detennined that all bids meet the miniintun specifications for the bus washer upgrades, and that the bids meet all of the other requirements of the bidding process. Transit's bus washer was originally installed by Ross and White, and Transit has previously purchased parts and support services froin the company. Staff recommends them as a qualified and responsible finn. Staff finds that the lowest bidder is capable of, and competent to perform the work required. POTENTIAL No known objection to awarding the purchase order to Ross and OBJECTION: White Company. INPUT FROM James Gillum, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit Systein STAFF REFERENCE: Paul McChancy, Mass Transit Adininistrator BUDGET/TIME Staff has already obtained state and federal grants for the purchase IMPLICATIONS: of the bus washer upgrades, totaling $23,400. The City's matching share required for the full grant is $1,600. The City's share of the $21,035 bid price is only$807.