R2002-01 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2002-01 December 28, 2001 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager Stephen Swanson, P.E., Director of Engineering & Infrastructur Matthew C. Newell, P.E., City Engineer SUBJECT: Division Street Sanitary Sewer Replacement, City Project 2001-54 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for Division Street Sanitary Sewer Replacement, City Project 2001-54, to Entler Excavating Co., Inc., as the lowest, responsible bidder in the amount of$45,120.00, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: City maintenance crews discovered extreme distress present in a sanitary sewer pipe located in Division Street extending from Warren Street approximately 430 feet to the west, as shown on the attached drawing. Subsequent televising of the subject sewer uncovered at lease two major pipe failures with voids under the pavement and general structural problems throughout the sewer. The deteriorated condition of the sewer was such that a camera could only make it through a limited portion of the pipe. The project specifications were prepared by the Engineering Division. The project was advertised on December 17, 2001 and bids were opened on December 28, 2001. The results of the letting are as follows (bid tabulation attached): Compared to Engineer's Est. Bidder Bid Price Over (-Under� Engineer's Estimate $55,160.00 ----- Entler Excavating Co., Inc. $45,120.00 (18.20%) Barr&Robison Sewer&Excavating, Inc. $46,065.00 (16.49%) Burdick Plumbing & Heating Co., Inc. $57,710.00 4.62% Bodine Services, Inc. $68,220.00 23.68%