R2001-189 AUTHORIZING THE ACCEPTANCE OF A PROPOSAL

Home Browse Search

COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2001-54 September 11, 2001 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager��;B�i-/ Stephen P. Swanson, P.E.,Dir �� of Engineering & Infrastructure Matthew C. Newell, P.E., City Engineer� SUBJECT: Country Manor Drainage Ditch SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution authorizing the Director of Engineering and Infrastructure to accept a proposal from Hutchens Bulldozing, Inc., for an expenditure of up to $12,000 to make minor improvements to the Country Manor drainage ditch. . BACKGROUND: The location of the proposed ditch work is indicated on the attached drawing. Area storm runoff drains through the south portion of the Country Manor subdivision to a major storm sewer line located on 44th Street just south of Powers Boulevard. A small storm drain pipe exists along a portion of the drainage way. During large storms, runoff quickly exceeds the existing storm drain and overflows through a ditch. The ditch has been a major source of complaints from area residents in that it essentially runs through back yards and is largely inaccessible to maintenance equipment. Additionally, a fair portion of the ditch is not defined which causes an extreme disruption during large storms. The proposed work will cut a defined and maintainable overflow ditch through the undefined portion of the drainage way that will serve to confine storm water flows and protect adjacent property from erosion, sedimentation and the general nuisance of an undefined drainage flow. In the interest of time, City staff solicited a proposal from Hutchens Bulldozing, Inc., to do the ditching work. Time is a critical factor this late in the season. If the ditching work is not done within the next few weeks, it is likely that the area will not be dry and accessible until midsummer next year. It is staff's desire to have the proposed work completed and seeded with reasonable opportunity to have grass established prior to winter. For this reason and the relatively low cost of the project, staff proposes to forego an official bid for this work and work directly with Hutchens to complete the ditching work.