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. � <br /> COUNCIL COMMUNICATION FORM <br /> Engineering & Infrastructure Memorandum <br /> NO. 2001-13 <br /> March 12, 2001 <br /> TO: Honorable Mayor Howley and City Council <br /> FROM: Steve Garman, City Manager <br /> Stephen P. Swanson, P.E., Director of Engineering & Infrastructure C�� <br /> Matthew C. Newell, P.E., City Engineer <br /> SUBJECT: Resolution Authorizing a Past Expenditure of Motor Fuel Tax Funds for the <br /> City's 1996 Street Milling and Rehabilitation Project <br /> SUMMARY RECOMMENDATION: <br /> An item on the agenda for the March 19, 2001, City Council meeting is a resolution authorizing a <br /> past expenditure in the City's Motor Fuel Tax (MFT) Fund. It is recommended by staff that the <br /> City Council approve the attached resolution authorizing the allocation of$731,272.02 in MFT <br /> funds for the City's 1996 Street Milling and Rehabilitation project. <br /> BACKGROUND: <br /> The Illinois Department of Transportation (IDOT) requires a resolution specifically authorizing <br /> the expenditure of funds from the City's Motor Fuel Tax Fund. This resolution was not complete <br /> when the yearly MFT allotment was approved by the Council in 1996. <br /> In a recent audit of the City's MFT Fund, it was determined that some expenditures had been <br /> made without the necessary Illinois Department of Transportation supplemental resolutions being <br /> passed by the City Council. The amount indicated has already been expended by the City. The <br /> attached resolution and Illinois Department of Transportation supplemental resolution are <br /> procedural and will not affect the City's fund balances. <br /> If the requested supplemental resolution is not approved, the City will need to reimburse its <br /> Motor Fuel Tax Fund from other unobligated funds for the past expenditure. <br />