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, � �. <br /> COUNCIL COMMUNICATION FORM <br /> Engineering & Infrastructure Memorandum <br /> NO. 2001-12 <br /> March 12, 2001 <br /> TO: Honorable Mayor Howley and City Council <br /> FROM: Steve Garman, City Manager ��/ <br /> Stephen P. Swanson, P.E., Director of Engineering & Infrastructure <br /> Matthew C. Newell, P.E., City Engineer <br /> SUBJECT: Resolution Authorizing a Past Expenditure of Motor Fuel Tax Funds for <br /> Improvements to the Traf�c Signals at the Intersection of Grand Avenue <br /> with Monroe Street <br /> SUMMARY RECOMMENDATION: <br /> An item on the agenda for the March 19, 2001, City Council meeting is a resolution authorizing a <br /> past expenditure in the City's Motor Fuel Tax (MFT) Fund. It is recommended by staff that the <br /> City Council approve the attached resolution authorizing the allocation of$121.93 in MFT funds <br /> for improvements to the traffic signals at the intersection of Grand Avenue with Monroe Street. <br /> BACKGROUND: <br /> The Illinois Department of Transportation (IDOT) requires a resolution specifically authorizing <br /> the expenditure of funds from the City's Motor Fuel Tax Fund. This was not done for an <br /> expenditure toward the improvement of the traffic signals at the intersection of Grand Avenue / <br /> Monroe Street in 1993. <br /> In a recent audit of the City's MFT Fund, it was determined that some expenditures had been <br /> made without the necessary Illinois Department of Transportation supplemental resolutions being <br /> passed by the City Council. The amount indicated has already been expended by the City. The <br /> attached resolution and Illinois Department of Transportation supplemental resolution are <br /> procedural and will not affect the City's fund balances. <br /> If the requested supplemental resolution is not approved, the City will need to reimburse its <br /> Motor Fuel Tax Fund from other unobligated funds for the past expenditure. <br />