R2001-50 FOR IMPROVEMENT BY MUNICIPALITY

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I � Ak . � COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2001-09 March 12, 2001 TO: Honorable Mayor Howley and City Council FROM: Steve Garman, City Manager Stephen P. Swanson, P.E., Director of Engineering & Infrastructure��' Matthew C. Newell, P.E., City Engineer SUBJECT: Resolution Authorizing a Past Expenditure of Motor Fuel Tax Funds for the City's Portion of the Modernization of Traffic Signals on Franklin and Main Streets in the Central Business District SUMMARY RECOMMENDATION: An item on the agenda for the March 19, 2001, City Council meeting is a resolution authorizing a past expenditure in the City's Motor Fuel Tax (MFT) Fund. It is recommended by staff that the City Council approve the attached resolution authorizing the allocation of $1,983.75 in MFT funds for the City's portion of the modernization of traffic signals on Franklin and Main Streets in the Central Business District. BACKGROUND: The Illinois Department of Transportation (IDOT) requires a resolution specifically authorizing the expenditure of funds from the City's Motor Fuel Tax Fund. This was not done when the agreement between the City of Decatur and the State of Illinois for the modernization of the traffic signals on Franklin and Main Streets in the Central Business District was originally approved by the Council in 1992. In a recent audit of the City's MFT Fund, it was determined that some expenditures had been made without the necessary Illinois Department of Transportation supplemental resolutions being passed by the City Council. The amount indicated has already been expended by the City. The attached resolution and Illinois Department of Transportation supplemental resolution are procedural and will not affect the City's fund balances. If the requested supplemental resolution is not approved, the City will need to reimburse its Motor Fuel Tax Fund from other unobligated funds far the expenditure.