R2001-04 ACCEPTING PROPOSAL - Laserfiche WebLink

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POLICE DEPARTMENT MEMORANDUM Memorandum#00-113 TO: Mayor Terry Howley and the Decatur City Council FROM: Steve Ga , City Manger Michael L. owen, Chief of Police Michael E. ckley, Commander-Emergency Communication Division DATE: December 26, 2000 SUBJECT: Digital Tape Back Up for AS/400 Computer PURPOSE: This memorandum is provided to secure council approval of the purchase of a new tape drive for an IBM AS/400 for the purpose of backing up and restoring critical data related to dispatch, fire and police record management systems for the Decatur Police and Fire Departments. � BACKGROUND: In 1996, the City of Decatur Police Department installed an IBM - AS/400 computer for the Computer Assisted Dispatch and Records Management Program. Over the past 4 years, the amount of data stored on that computer system has grown to the extent, that the current tape back up system is not adequate to efficiently do full system backups. After reviewing with IBM and the City of Decatur MIS staff, it is recommended that a new tape back up system be installed. Proposed is an IBM 3580 high capacity/high speed tape back up system. The tape drive, required PCI external tape controller, PCI LAN/WAN Workstation IOP, SCSI cable, 15 data cartridges, a cleaning cartridge and installation is priced at $14,267. Funds exist in the current budget for this equipment and will not result in additional appropriation. JiTSTIFICATION FROM SOLE 50URCE PROVIDER: The costs of the IBM equipment are established by IBM. Levi, Ray & Shoup, (of Springfield, Il.) is an authorized IBM business partner who has performed service on the AS/400 computer and has full knowledge of its configuration and design. RECOMMENDATION: It is the recommendation of staff that the specified equipment be purchased through Levi, Ray & Shoup and that they be authorized to perform the installation as specified in their proposal.