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<br /> c) The amount by which the expenditures exceed the budget for the project line item is less than
<br /> $10,000 or five percent of the approved budget of the project line item,whichever is less;
<br /> d) There are sufficient unspent funds in Contingencies which may be reallocated to the budget of
<br /> the project line item;
<br /> e) The funds remaining in Contingencies after reallocation of the funds to the budget of the project
<br /> line item are sufficient,as determined by the Department, to provide for the uncompleted
<br /> portions of all project line items described in the Agreement;and
<br /> � The increased expenditure will not cause the allowable Grant for the Project to be exceeded.
<br /> However,in the event that it may be impractical to determine exact costs of indirect or service functions,
<br /> eligible costs will include such allowances for these costs as may be approved by the Department.
<br /> D. Documentation of Project Costs-All costs charged to the Project, including any approved services contributed
<br /> by the Grantee or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or
<br /> vouchers evidencing in detail the nature and propriety of the charges, in form and content satisfactory to the
<br /> Department.
<br /> E. Checks, Orders,and Vouchers-Any check or order drawn by the Grantee with respect to any item which is
<br /> or will be chargeable against the Project Account will be drawn only in accordance with a properly signed
<br /> voucher then on file in the office of the Grantee stating in proper detail the purpose of which such check or
<br /> order is drawn. All checks, payrolls, invoices,contracts,vouchers,orders,or other accounting documents .
<br /> pertaining in whole or in part to the Project shall be clearly identified, readily accessible,and,to the extent
<br /> feasible, kept separate and apart from all other documents.
<br /> F. Record Retention-The Grantee shall maintain(and shall cause its contractors and subcontractors to
<br /> maintain),for a minimum of three(3)years after the completion of the Agreement, (which shall occur after the
<br /> completion of settlement of audit findings),all books, records,and supporting documents to verify the
<br /> amounts,receipts,disbursements, names of recipients,and uses of all funds passing in conjunction with the
<br /> Agreement;the Agreement and all books,records,and supporting documents related to the Agreement shall
<br /> be available for review and audit by the Auditor General,the Department,or the Federal Transit
<br /> Administration (hereinafter"Auditing Parties");and the Grantee agrees to cooperate fully with any audit
<br /> conducted by the Auditing Parties and to provide full access to all relevant materials. Failure to maintain the
<br /> books, records, and supporting documents required by this section shall establish a presumption in favor of
<br /> the Government for the recovery of any funds paid by the Department under the Agreement for which
<br /> adequate books, records,and supporting documentation are not available to support their purported
<br /> disbursement.
<br /> G. General Audit and Inspection-Pursuant to 49 CFR 18.36(i),633.17,and 19.48,and applicable Office of
<br /> Management&Budget Circulars,the Grantee shall permit,and shall require its contractors to permit,the
<br /> Department or any other state or federal agency authorized to perform audits and inspections,to inspect all
<br /> work,work sites, materials,payrolls,and other data and records,with regard to the Project,and to audit the
<br /> books records and accounts of the Grantee and its contractors with regard to the Project. The Department
<br /> may also require the Grantee to furnish at any time prior to close-out of the Project,audit reports prepared
<br /> according to generally accepted accounting principles. The Grantee agrees to compfy promptly with
<br /> recommendations contained in the DepartmenYs final audit repo�t.
<br /> H. Unused Funds-The Grantee agrees that upon completion of the Project,and after payment or provision for
<br /> payment or reimbursement of all eligible costs,the Grantee shall refund to the Department any unexpended
<br /> balance of the Grant. Prior to close-out, however,the Department reserves the right to deobligate unspent
<br /> funds.
<br /> State/Federal Capital Grant page 13
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