R2000-192 AUTHORIZING AGREEMENT - Laserfiche WebLink

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.� � _ � � � In the event of any loss of material after payment, the COMPANY will replace the material at no cost to the STATE. The storage area of such materials shall be available for STATE inspection upon 24-hour notice. The bill shall be accompanied by a voucher from the material supplier indicating payment by the COMPANY. Payment under this paragraph shall not be claimed for any bill totaling less than $500. In the event the COMPANY fails to install the stored material within an 18-month period subsequent to payment to the COMPANY, the COMPANY shall promptly deliver the stored material to the STATE at a location indicated in a written notice to the COMPANY. Upon delivery, the STATE shall then take possession of said material for the STATE'S own use. The delivery of the material to the STATE shall in no way serve to terminate this agreement or affect the other provisions of this agreement and in addition shall not affect the COMPANY'S right to claim payment for stockpiled material to replace that taken by the STATE. SECTION 7. The COMPANY, for performance of its work as herein specified, may bill the STATE monthly (in sets of two) for the STATE'S 100% share of its expense as incurred. These progressive invoices may be rendered on the basis of the estimated percentage of the work completed, plus allowable additives. Since the preliminary engineering for this project will be paid for under Section 98-PESIG-00-RR, the COMPANY shall bill the STATE separately for the preliminary engineering. The STATE after verifying that the bills are reasonable and proper, shall promptly reimburse the COMPANY for 95% of the amount billed. Payment under this paragraph shall not be claimed for any bill totaling less than $500. The COMPANY, upon completion of its work, shall promptly render to the STATE a detailed final statement (in sets of two) of its actual expenses as incurred. After the STATE has checked the final statement and agreed with the COMPANY that the costs are reasonable and properly set up, insofar as they are able to ascertain, the STATE shall then reimburse the COMPANY an amount, less previous payments, if any, equal to 95% of the amount billed. After the STATE has audited the expenses as incurred by the COMPANY and final inspection of the installation has been made, the STATE shall reimburse the COMPANY for the retained amounts 3