R2000-128 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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Y J The City established an annual sewer inspection program to inspect sewers each year i beginning in 1996. In the first four years of this program 173,500 feet (32.8 miles) of sewer has � been inspected. The City recently completed the second year of a contract with Tele Scan Inc. for Fiscal Years 1998-1999 and 1999-2000. The City's Engineering Division prepared a Request for Proposal to obtain proposals from firms to provide the sewer inspection for the next two years. The,proposal was mailed to three firms that had expressed interest in providing this type of professional service to the City. Tele Scan, Inc. was the only firm responding to the City's request for proposals. City staff's experience with Tele Scan has found them to be responsive to the City's needs and beneficial given the knowledge they have developed of the City's sewer system in having performed sewer inspection services for approximately 10 years in Decatur. The basic scope of work in the contract is the inspection of approximately 60,000 feet of sewer. Additional work items in the contract include emergency inspections that occur as the ' result of sewer backups, a sewer collapse or other maintenance problems; special investigations; trenchless sewer rehabilitation of isolated sections of sewer typically less than 20 feet in length; manhole investigations and condition reports; and smoke testing to locate points of infiltration and illegal connections. The contract is for one year with an option for the second year. The initial year is for Fiscal Year 2000 - 2001. The funds for this project are from the Sanitary Sewers Fund. It is recommended by staff that the City Council approve the attached resolution approving the award of the Annual Sewer Television Inspection Contract to Tele Scan, Inc. in an amount of $75,000 for Fiscal Year 2000 - 2001 and authorizing the Mayor to execute the contract. City staff will be in attendance at the City Council meeting to answer any questions that the Council members may have. attach: 2 cc: Phillip Wilhelm, Municipal Services Manager Thomas Odenigbo, Civil Engineer II (Sanitary Sewer) John Latshaw, Tele Scan Inc. CP 2000-19