R2000-126 AUTHORIZING EXECUTION OF AGREEMENT

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ECONOMIC &URBAN DEVELOPMENT DEPARTMENT MEMORANDUM#00-127 July 27, 2000 To: Honorable M or Terry M. Howley and City Council Members From: Steve G ity Manager A.J. Kriege ssistant City Manage Sub�ect: Leaf-vacuumi� A eement with Suburban Dis osal &Rec clin J g �' P Y g Approval of the attached agreement with Suburban Disposal & Recycling will provide for an October 15, 2000, implementation of a city-wide leaf vacuuming program. As Council will recall, the implementation of a city-wide program was discussed during the July 24, Study Session. At Council's direction, the attached agreement with Suburban Disposal and Recycling was prepared; as well as an agreement with Decatur Community Partnership/Turning Point for continuation of the leaf raking project. During the July 24, 2000, discussion, Council raised several points regarding the operation of the program that are contained within the agreement. The following is a summary of the major provisions of the agreement: 1. The term of the agreement is five years, beginning October 1, 2000, through September 30, II 2005. � 2. Suburban will provide eight leaf vacuum pick-ups each year, during an October 15-December ' 31 collection period. i. Suburban will establish and provide a schedule for the vacuum pick-ups by August ' 15, of this year, and August l, each year thereafter. ii. Leaf collection will only occur between the hours of 7:00 AM - 7:00 PM. 3. Suburban shall keep on file with the City the name and address of the disposal site utilized. 4. Suburban shall keep accurate records regarding the total weighUvolume of leaves collected, as well as program participation rates. 5. If Suburban operates a compost/mulching facility, it will provide the City compost/mulch at no charge. i. Should Suburban engage in the sale of leaves and/or compost/mulch material, the City shall be entitled to 25 % of the gross receipts from sales in excess of$200,000. 6. The City will have the right to terminate the agreement prior to the beginning of any collection period, subject to the agreed upon termination fee schedule. 7. For provision of leaf vacuuming services, Suburban will receive annual payments of $403,200. i. In addition to the annual payments described above, Suburban will receive a one-time front-end payment of not more than $250,000, for reimbursement of necessary costs to ensure an October 15, 2000, implementation date.