R2000-104 AUTHORIZING SUBMISSION OF GRANT APPLICATION

Home Browse Search

. . . . , , , , The Grantee hereby is given actual knowledge of the fact that pursuant to the State Finance Act, 30 ILCS 105/30, payments under this grant are contingent upon there existing a valid appropriation therefor and that no officer shall contract any indebtedness on behalf of the State, or assume to bind the State in an amount in excess of the money appropriated, unless expressly authorized by law. If this is a multi•year grant, it is void by operation of law if the Department fails to obtain the requisite appropriation to pay the grant in any year in which this Agreement is in effect. B. Total Amount of Grant Limited. The Grantee expressly understands and agrees that the total financial obligation of the Department under this Agreement shall not exeeed the total grant amount set forth on the Notice of Grant Award and the Grantee agrees eicpressly to fully complete the Scope of Services specified i�n this Agreement and all oth�r obligations under this Agreement within the stated total consideration. C. Deliverv of Grantee Pavments. Payment to the Grantee under this Agreement shall be made payable in the name of the Grantee �nd sent to the person and place specified in the Notice of Grant Award. The Grantee may change the person to whom payments are sent, or the place to which payments are sent by written notice to the Department signed by the Grantee. No such change or payment notice shall be binding upon the Department until ten (10) business days after actual receipt. 5.4 RECORDS RETENTION AND A CESS TO RECORDS• PROJECT CLOSEOUT• ACCOUNTING• AND AUDIT REOUIREMENTS. � A. Records Retention. The Grantee is accountable for all funds received under this Agreement and shall maintain, for a minimum of three (3) years following the later of the expiration or termination of this Agreement, adequate books, records, and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with this Agreement. This Agreement and all books, records and supporting documents related hereto shall be available for inspection and audit by the Department, the Auditor General of the State of Illinois, or any of their duly authorized representatives, and the Grantee agrees to cooperate fully with any audit conducted by the Auditor General or the Department. Grantee�agrees to provide full access to all relevant materials and to provide copies of same upon request. Failure to maintain k records and supporting documents required by this Section 5.4 shall establish a boo s, funds aid b the presumption in favor of the Department for the recovery of any p Y Department under this Agreement for which adequate books, records and supporting documentation are not available to suppo�t their purported disbursement. If any of the services to be performed under this Agreement are subcontracted, the Grantee shall include in all subcontracts covering such services, a provision that the Department and the Auditor General of the State of Illinois, or any of their duly "authorized representatives, will have full access to and the right to examine any pertinent books, documents, papers and records of any such subcontractor involving transactions related to this Agreement for a period of five (5) years from the later of the expiration or termination of this Agreement.