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. , <br /> C. Eligible Costs-Expenditures made by the Grantee shall be reimbursable as eligible costs to the extent they <br /> meet all of the requirements set forth below. They must: <br /> (1) be made in conformance with the Grantee's final approved application and the Approved Project <br /> Budget and all other provisions of this Agreement; <br /> (2) be necessary in order to accomplish the Project; <br /> (3) be reasonable in arrsount for the goods or services purchased; <br /> (4) be actual net costs to the Grantee(i.e.,the price paid minus any refunds, rebates,or other items of <br /> value received by the Grantee that have the effect of reducing the cost actually incurred); <br /> (5) be incurred (and be for work performed)after the date of this Agreement, unless specific <br /> authorization from the Department to the contrary is received; <br /> (6) be in conformance with the standards for allowability of costs established by the Department; <br /> (7) be satisfactorily documented; <br /> (8) be treated uniformly and consistently under accounting principles and procedures approved or <br /> prescribed by the Department for the Grantee;and those approved or prescribed by the Grantee for <br /> its contractors; <br /> (9) be eligible support and supervisory costs, but only for eligible Grantees. Such support and <br /> supervisory costs mean those supervisory costs allocated to the capital project based on an <br /> approved cost allocation plan,and support services costs. Provided however,that the Department <br /> will not consider for approval a cost allocation plan that has not been approved by either the FTA or <br /> the Grantee's cognizant federal agency; and, provided further,that the support costs shall not <br /> exceed two(2)percent of the amount of any grant for the purchase of rolling stock and six(6) <br /> percent of the amount of any grant for all other types of capital projects; and <br /> (10) not be expenditures incurred by the Grantee which exceed the amount budgeted for a specific <br /> project line item(i.e. project element,job order or item)unless, at the time of completion of the <br /> project line item,those expenditures meet all of the following requirements: <br /> a) Justification, satisfactory to the Department, is provided to explain the reason for the <br /> overexpenditure and why that overexpenditure was not anticipated prior to exceeding the <br /> budget fcrr the project tine item; <br /> b) The budget for the project line item covers the full scope of the project line item, i.e.,the budget <br /> of the project line item is intended to be adequate for the completion of the project line item <br /> (including, but not limited to,all engineering, material procurement,or construction); <br /> c) The amount by which the expenditures exceed the budget for the project line item is less than <br /> $10,000 or five percent of the approved budget of the project line item,whichever is less; <br /> d) There are sufficient unspent funds in Contingencies which may be reallocated to the budget of <br /> �e projec4.fine i�em; <br /> e) Tk�furtds►emaicmeg in�a►tif►gerre�es a�Eec�e�lt!�cathort ot`tt�e�.►nds to the budget of the project <br /> line item are sufficient,as determined by the Department, to provide for the uncompleted <br /> portions of all project line items described in the Agreement;and <br /> � The increased expenditure will not cause the allowable Grant for the Project to be exceeded. <br /> State/Federal Capital Grant page 12 <br />