R2000-46 ACCEPTING THE PROPOSAL AND AUTHORIZING AN ENGAGEMENT CONTRACT

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City of Decatur December 17, 1999 Page Five after the end of the audit period, unless a longer period is agreed to in advance by auditor's reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or ' oversight agency for audits. At the conclusion of the engagement, we will provide information to management as to where the reporting packages should be submitted and the number to submit. The workpapers for this engagement are the property of Pandolfi, Topolski, Weiss & Co., Ltd. and constitute confidential information. However, we.may be requested to make certain workpapers available to grantors pursuant to authvrity given to it by taw or reguiation. If requested, access to such workpapers will be provided under the supervision of Pandolfi, Topolski, Weiss & Co., Ltd. personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to grantors. The grantor may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. The workpapers for this engagement will be retained for a minimum of three years after the date the auditors' report is issued or for any additional period requested by the grantors. If we are aware of that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the parties contesting the audit finding for guidance prior to destroying the work papers. We understand that your employees will locate any invoices selected by us for testing. We expect to begin our audit in June 1999. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as typing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses will not exceed the amounts on the accompanying schedule of fees. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered semi-monthly as work progresses and are payable on presentation. In accordance with our firm policie�, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, you will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of terminations The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before w� incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent quality control review report. Our 1999 peer review report accompanies this letter.