R2000-37 AUTHORIZING AGREEMENT - Laserfiche WebLink

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,� ' AGREEMENT This Agreement is entered into by and between the State of Illinois, acting through its Department of Transportation, hereinafter referred to as the STATE, and the City of Decatur of the State of Illinois, hereinafter referred to as the CITY. WITNESSETH WHEREAS, the parties hereto, in order to provide a locally designated truck route capable of sustaining increased load limits of 80,000 pounds, are desirous of improving North 21S` Street from Garfield Avenue to N&S Railroad Yard by constructing a 22'-44' bituminous surface. Said improvement is to be identified as CITY, Section 98-09851-01-RS and STATE , Job Number C-95-008-00 for construction and hereinafter referred to as the PROJECT. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. It is mutually agreed that the PROJECT will be processed, let, and constructed in accordance with Motor Fuel Tax standards,policies, and procedures. 2. The CITY agrees to retain jurisdiction and to maintain or cause to be maintained the completed PROJECT. 3. The CITY has passed a resolution clearly defining the limits of the proposed truck route along with identifying the class of truck route. A copy of said resolution is attached hereto and made a part hereof. Such truck route shall be properly signed in accordance with the Illinois Manual on Uniform Traffic Control Devices upon completion of construction o t e remain er o t e route to 80,000 pounds. 4. The parties hereto agree the CITY's Engineer's Estimate for this PROJECT is $190,000 which includes 1.181ane miles of roadway improvement that is eligible for funding under the Truck Access Road Program. Based on the Engineer's Estimate, it is mutually agreed that the STATE's share of the PROJECT cost under the Truck Access Road Program shall be a lump sum of$23,600 or 50%of the final construction cost, whichever is the lesser, payable 95%upon approval of the contract and receipt of a request for payment from the CITY and the balance upon completion and submittal of the approved final payment estimate. 5. The CITY agrees to maintain, for a minimum of 3 years after the completion of the contract, adequate books, records, and supporting documents to verify the amounts, recipients, and uses of all disbursement of funds passing in conjunction with the contract; the contract and all books, records, and supporting documents related to the PROJECT shall be available for review and audit by the Auditor General; and the CITY agrees