R2000-15 AUTHORIZING THE FILING AND EXECUTION OF AMENDMENT NO. 2

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� COMMUNITY DEVELOPMENT MEMORANDUM No. 00-32 , February 7, 2000 TO: Honorable Mayar Terry M. Howley and City Council Members FROM: Steve Garman, City Manager � ��- Cecil A. Collins Jr. Director of Communit Develo ment Plannm �nd Transit > > Y p � 8 Paul McChancy, Mass Transit Administrator��a RE: Amendment to Resolution No. R2000-02 On January 18, 2000, the Decatur City Council passed a resolution to approve Amendment No. 2 to State Grant No. CAP-97-569-FED to increase the number of transit coaches to be purchased from seven to nine. Section 2 of that resolution "authorized and directed" the City Manager and City Clerk to "sign, seal and attest" the amended grant agreement. Section 3 stated: "That the City Manager of the City of Decatur is hereby authorized to provide such information and to file such documents as may be required to perform the Agreement and to receive the Grant." The grant administrators at IDOT have taken Section 3 to mean that only the City Manager is authorized to sign�communication relating to this grant. Prior to this resolution, staff was permitted to sign the necessary, day-to-day paperwork and requests for documentation; the City Manager was only required to sign grant applications, grant agreements/contracts and other formal documents. This is the standard procedure for every other transit grant. It is used because it speeds up response times and reduces unnecessary paperwork. If approved, this amended resolution would re-approve Amendment No. 2 to State Grant No. CAP-97-569-FED, but Section 3 of Resolution No. R2000-02 would be deleted. Staff is available to answer any questions.