R99-217 AUTHORIZING EXECUTION OF AGREEMENTS

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DECATUR POLICE DEPARTMENT MEMORANDIJM#99- 100 December 13, 1999 II To: Honorable Mayor Terry Howley and City Council ' From: Steve Garman, City Manager Michael L. Mowen, Chief of Police rn.,K-rn Subject: Use of City of Decatur Voice 800 MHz Trunking Radio System by Macon County Law Enforcement Agencies PURPOSE: This memorandum is provided to secure council acceptance of interagency agreements between the Macon County Board (on behalf of the Macon County Sheriff, the Emergency Services and Disaster Agency, Coroner and Probation Services), the City of Maroa, and the Villages of Mt. Zion, Warrensburg, Niantic, Oreana, Blue Mound, and Argenta to utilize the City of Decatur Voice Trunking Radio System for the use of law enforcement personnel. BACKGROUND AND RECOMMENDATIONS: In February of 1995, the City of Decatur Police Department accepted the duties of dispatching police and fire services for all of Macon County in exchange for Macon County accepting the duties all records keeping functions. Since that time, major improvements have been made to the Communication Center to enhance the capabilities of coordinating police services to better serve the public. The utilization of the City of Decatur trunking radio system is one additional step in that transition. The coordination of police services in the event of natural disasters, emergency situations, community events, and civil unrest can best be performed by allowing members of various police agencies to communicate directly on the same radio system without requiring intervention of dispatch personnel to relay messages. The utilization of the City of Decatur 800 MHz trunked radio system will allow this communication link while providing enhanced radio service for law enforcement through out Macon County. Currently the City of Decatur has adequate spare capacity in the radio system to allow for these additional users. As part of the interagency agreements, Macon County and Mt. Zion will be paying an up-front fee ($15,000 and $2,000 respectfully) as well as all users will be paying a monthly fee of$8.00 per month. These funds will be used to assist the City of Decatur in purchasing additional equipment to restore the capacity of the system as needed. Once the spare capacity has been returned to the system, the fees charged to these users will be equal to the average maintenance fees prorated to all divisions within the City of Decatur. The Macon County Sheriffwill be provided with 4 talk groups for use by the sheriff and all non-City of Decatur law enforcement agencies. Mt. Zion will be provide with one additional talk group for use by that agency. In addition, all non-City of Decatur radios will be programmed with three Special Event talk groups and two City of Decatur Operations talk groups. This will I