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<br /> invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole
<br /> i i d readil accessible and to the extent
<br /> or in art to the Project shall be clearly ident f e , y , ,
<br /> P
<br /> feasible, kept separate and apart from all other documents.
<br /> F. Record Retention -The Grantee shall maintain (and shall cause its contractors and
<br /> subcontractors to maintain), for a minimum of three (3) years after the completion of the
<br /> Agreement, (which shall occur after the completion of settlement of audit findings), all
<br /> books, records, and supporting documents to verify the amounts, receipts,
<br /> disbursements, names of recipients, and uses of all funds passing in conjunction with the
<br /> Agreement; the Agreement and all books, records, and supporting documents related to
<br /> the Agreement shall be available for review and audit by the Auditor General, the
<br /> Department, or the Federal Transit Administration (hereinafter"Auditing Parties"); and the
<br /> Grantee agrees to cooperate fully with any audit conducted by the Auditing Parties and to
<br /> provide full access to all relevant materials. Failure to maintain the books, records, and
<br /> supporting documents required by this section shall establish a presumption in favor of
<br /> the Government for the recovery of any funds paid by the Department under the
<br /> Agreement for which adequate books, records, and supporting documentation are not
<br /> available to support their purported disbursement.
<br /> G. rPneral Audit and Ins ea ction - Pursuant to 49 CFR 18.36 (i), 633.17, and 19.48, and
<br /> applicable Office of Management 8� Budget Circulars, the Grantee shall permit, and shall
<br /> require its contractors to permit, the Department or any other state or federal agency
<br /> authorized to perform audits and inspections, to inspect all work, work sites, materials,
<br /> payrolls, and other data and records, with regard to the Project, and to audit the books
<br /> records and accounts of the Grantee and its contractors with regard to the Project. The
<br /> Department may also require the Grantee to furnish at any time prior to close-out of the
<br /> Project, audit reports prepared according to generally accepted accounting principles.
<br /> The Grantee agrees to comply promptly with recommendations contained in the
<br /> Department's final audit report.
<br /> H. Unused Funds -The Grantee agrees that upon completion of the Project, and after
<br /> payment or provision for payment or reimbursement of all eligible costs, the Grantee shall
<br /> refund to the Department any unexpended balance of the Grant. Prior to close-out,
<br /> however, the Department reserves the right to deobligate unspent funds.
<br /> ITEM 12 - REQUISITIONS AND PAYMENTS
<br /> A. Requests for Payment by the Grantee -The Grantee may submit written requisitions for
<br /> payment of eligible costs, and the Department shall honor such requests in the manner
<br /> set forth in this ITEM. In order to receive grant payments pursuant to this Agreement, the
<br /> Grantee must:
<br /> (1) complete, execute and submit to the Department requisition forms supplied by the
<br /> , Department in accordance with the instructions contained therein;
<br /> (2) submit to the Department an explanation of the purposes for which costs have
<br /> been incurred to date or are reasonably expected to be incurred within the
<br /> requisition period (not more than 30 days after the date of submission) and any
<br /> vouchers, invoices, or other documentation, satisfactory to the Department to
<br /> substantiate these costs;
<br /> (3) where local funds are required, demonstrate or certify that it has supplied local
<br /> funds adequate, when combined with the state and federal payments, to cover all
<br /> costs to be incurred through the end of the requisition period;
<br /> State/Federal Capital Grant page 15
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