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� OF'�FC <br /> . � � 9� <br /> G <br /> ' u �o <br /> ' \i��r�� <br /> '/<lINO\Y <br /> September 28, 1999 <br /> PUBLIC WORKS MEMORANDUM <br /> NO. 99 - 61 I <br /> MEMORANDUM TO: Honorable Mayor and City Council ', <br /> FROM: Rolanda A. Johnson, Acting City Manager ' <br /> Bruce A. McNabb, P. E., Director of Public Works <br /> Stephen P. Swanson, P. E., City Enginee� <br /> SUBJECT: UPS Backup Power System for the <br /> Jasper Street Communications Building <br /> City Project 9952 <br /> It was noted in the City's Y2K review process that the existing uninterruptible <br /> power system (UPS) at the City's Jasper Street radio communications building is <br /> inadequate. The UPS provides short term electrical power to the City's radio system in <br /> the event of an electrical outage until electrical power is restored through the <br /> emergency generator or regular service. This building is located at the City's Municipal <br /> Services Center and is important to the City's radio communications system. <br /> The specifications for the UPS equipment and its installation were prepared by <br /> PC&E, Inc. for the City. The decision was made by staff to purchase the UPS <br /> equipment in advance of hiring a contractor to do the installation. This was done to <br /> save time, ensure the installation prior to the end of the year, and to realize the <br /> expected minor cost savings from not having the contractor purchase the equipment. <br /> The City Council at its meeting of September 6, 1999 approved the purchase of the <br /> equipment. <br /> Staff prepared the bidding documents using the specifications prepared by <br /> PC&E to obtain bids from local electrical contractors to install the equipment. The <br /> project was advertised and bids were received and opened on September 28, 1999. <br /> The results of the bid opening (a bid tabulation is attached) are as follows: <br /> Compared to <br /> Engineer's Est. <br /> Bidder Bid Price Over (-Under) <br /> Engineer's Estimate $ 3,750.00 --- <br /> Bodine Electric of Decatur $ 10,752.00 286.72% <br /> EGIZII Electric Inc. $ 11,025.00 294.00% <br /> Harner Electric Co. $ 12,950.00 345.33% <br /> Staff is not concerned about the bid amounts exceeding the Engineer's estimate. <br /> This type of work is not typically estimated by the City Engineer's Office. The estimate <br />