R99-117 APPROVING SPECIFICATIONS AND AUTHORIZING REQUEST FOR PROPOSALS

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Section 7 EVALUATION OF PROPOSALS 7.1 OVERVIEW OF THE EVALUATION PROCESS A three-person Evaluation Committee, consisting of three council persons from the City of Decatur, has been established to evaluate the proposals and then make a recommendation to the full Council. 7.2 INITIAL EVALUATION OF PROPOSALS The Committee will first review each proposal and determine if the proposal is responsive to the Request for Proposal. Any proposal that does not provide the information requested may be declared non-responsive in a material way by the Committee. The evaluation of that particular proposal will end at that point and the proposer so notified in writing. The Committee will retain the right to waive any technicalities or irregularities of any kind. 7.3 EVALUAT/ON OF RESPONSIBILITY When the Committee has determined responsive proposals, the Price Proposal envelopes will be opened. As stated earlier, price will be a factor, but not the determining factor, in the selection process. The Committee then will begin telephone interviews with each proposer and'proposed manager and the proposer's clients and former clients to determine if the proposer is a responsible bidder. I 7.4 SCOR/NC PROCEDURE When the proposals have been studied and the interviews completed, each Committee member will rate each proposal as follows: • Qualifications of Firm (Experience, size, references, responses to questions) 10 points • Qualifications of Resident Manager (Education, training, experience, responses to questions.) 10 points • Management Approach (Past performance, client relations, customer relations, employee relations, community relations.) 25 points -22-