R99-19 AUTHORIZING EXECUTION OF AGREEMENTS

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HOME PROGRAM -1996-1997 COMMUNITY HOUSING DEVELOPMENT ORGANIZATION (CHDO)AGREEMENT This Agreement entered into by and between the City of Decatur, Illinois, hereinafter called the"City", and the Near Westside Restoration and Preservation Society, organized under the laws of the State of Illinois, hereinafter called "NWRAPS". WHEREAS,the City has entered into an agreement with the U. S. Department of Housing and Urban Development, hereinafter called "HUD",for the purpose of conducting a HOME Program, and;whereas the City, as a condition of receiving HOME funds must reserve fifteen percent(15°/a)of the funds for housing to be developed or owned by a Community Housing Development Organization, hereinafter called "CHDO", and;whereas the City may commit additional HOME funds for CHDO projects; and whereas NWRAPS has been identified as a CHDO,subject to the terms and conditions stated below; and whereas NWRAPS submitted a proposal dated 2/10/99 and identified as Exhibit A(attached hereto)to rehabilitate units of housing and requested a grant of HOME funds not to exceed $500,000 to fund the activity under the stated proposal. NOW,THEREFORE,the parties in consideration thereto mutually agree and covenant as follows: 1. NWRAPS may receive up to$500,000 from the City under the HOME Program ($121,342.50 from PY96 and $378,657.50 from PY97)to implement the proposed rehabilitation. The proposed funding will be dispersed based upon actual project expenditures,for a tota► not to exceed the grant amount of$500,000. 2. NWRAPS shall use the funds as outlined in the proposal dated 2/10/99 (Exhibit A)for eligible costs ', of predevelopment, acquisition, rehabilitation,soft costs and other eligible items associated with the 'i projects. All additional sources of funds for the project must be confirmed prior to the start of the project. 3. NWRAPS shall provide the City with monthly progress reports and monthly financial reports. a. Monthly reports shall be submitted to the City by the fifth (5th)working day of the succeeding calendar month. b. Reimbursements to NWRAPS will be made upon receipt by the City of the monthly progress and financial reports and all supporting documentation. Supporting documentation shall include, but not be limited to: 1) Lien waivers, canceled checks and receipts for payment. c. NWRAPS shall submit Pay Requests,with proper supporting documentation,to the City on the 10th day of the month and the 25th day of the month. 4. NWRAPS shall maintain a proper accounting system, HUD approved for the HOME funds. a. A separate account shall be established specifically for the HOME Program funds. b. Program income shall be identified separately and used prior to additional reimbursements by the City. c. Proper accounting shall be verified by an Annual Audit conducted by an independent, qualified auditor. Results of the Annual Audit shall be submitted to the City within 30 days after completion of the audit. 5. NWRAPS shall adhere to all the requirements established by the federal government, State of Illinois, and the City as mandated in the applicable regulations, laws, codes and ordinances. 6. NWRAPS shall have the discretion to select appropriate projects as identified in its proposal dated 2/10/99 (Exhibit A) and as determined by its Board of Directors and set policies associated with the development that are not in conflict with those identified in (5.) above. a. NWRAPS shall submit its projects to the City for approval which would include proposed construction schedule, cost estimate and project location. NWRAPS shall submit documentation to the City for approval of