R98-96 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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. � . . Page 2 The reconstruction process involves removing existing material, constructing a soil-cement base and placing a new asphalt concrete surface. The finished surface of the new pavement is approximately 4 inches below its original grade for curbed streets. The finished surface for non-curbed streets will vary from 0 to 4 inches above the existing street surface. The reconstruction process does inconvenience residents and disrupt local traffic. This work is essentially building a new street and the street must be closed to all traffic for up to a week to ten days. Residents will be inconvenienced and will not have direct access to their driveways while the street is closed. Staff will be working with the contractor to keep residents and emergency services informed of the project's progress and to make arrangements for residents having special needs. The closures will be held to a minimum, but will be unavoidable. It is expected that complaints from affected residents will occur. The project specifications were prepared by the Engineering Division. The project was advertised and bids were received and opened on July 23, 1998. The results of the letting are as follows: Compared to Engineer's Est. Bid r Bid Price Over(-Under� Engineer's Estimate $ 595,718.70 --- Dunn Company $ 591,037.55 (0.79) The receipt of one bid is a concern to staff as it relates to the City obtaining competitive bids for its work. However, in this instance the receipt of one bid is considered acceptable given the historic number of contractors submitting bids for street reconstruction work in the City of Decatur and the desire to proceed with this project for the general benefit of the public. The bidder has done this work for the last two years to the satisfaction of staff and residents. Funding for this project will be from the City's Capital Improvements Fund. It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Street Reconstruction, City Project 9824, to Dunn Company, at their low bid price of$591,037.55 and that the Mayor be authorized to execute the contract. City staffwill be available to answer questions that the Council may have at the meeting. attch: 3 cc: Phillip R. Wilhelm, Municipal Services Manager William A. Ratekin, Asst. City Engineer Jim Schwarz, Dunn Company � CP 9824