R97-157 ACCEPTING THE PROPOSAL AND AUTHORIZING A CONTRACT

Home Browse Search

�7Decatur Industry& Technology � ��int�ir 2121 South Imboden Court Decatur, IL 62521 217-423-2832 To: James Williams From: Donna D. Bland Date: 10-20-97 Re: Bids for DITC Roof In the beginning of April, 1997, Assistant Manager James Seaberg contacted various roofing companies that had placed bids in the past for work on the DITC roof. He requested that each come to the DITC facility and give their best recommendations for the roof. Rowley and Associates sent an updated proposal(they had been on the roof in the fall of 1996). The two local companies, Craftmasters and King-Lar, were phoned again in May at which time they came out to view the roof. Both local firms had to be phoned a third time before they submitted their written proposals. King- Lar's ro osal was received on Ma 29 1997. Craftmasters' was received on June 11 1997 P P Y � , • The three bids were not comparable in the type of repair or in the area of repair recommended. Mike Shampine, Business Agent for Roofers' Local# 92, member of the CICD Board of Directors, and ' member of DITC Oversight Committee, was contacted to assist in the bidding process. On June 30 1997 a new re uest for roof bids was mailed to each of the three com anies s eci in , , 9 , � P P fY g area of repair and scope of work to be done. This was done in an attempt to receive bids that were comparable. In the middle of July, 1997, Rowley and Assoc. re-inspected the roof. We received their new proposal on July 29, 1997. Both King-Lar and Craftmaster were phoned again in early August,to ask if they were going to respond to our latest request. Each company scheduled times to come inspect the roof. Both proposals were received in the first week of August, 1997. When James Seaberg met with Mike Shampine to review the 3 bids, Mike requested that Rowley adjust their bid to allow for prevailing wage and show(for comparison)what they would charge if Rowley primed the specified area. An amended proposal was received from Rowley September 9, 1997. Although Rowley priced the primer as requested, they do not feel that step is necessary since they are continuing to use the same material already on the roof. James Seaberg and I met with the oversight committee of DITC (Larry Livergood,Mike Shampine, Tom Shade)to discuss the three bids. All agreed that since Rowley is the only `foam roof contractor and the cost difference is significant, that Rowley's should be the bid to pursue. The oversight committee asked that Rowley be contacted and a copy of their warranty requested. This was done, and a copy is on file at DITC. Rowley's references have been checked. They have been in business eleven years. References contacted had work done up to seven years ago. Rowley was highly recommended by all references contacted.