R2016-22 AUTHORIZING LOCAL AGENCY AGREEMENT Mound Road Bridge

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3/3/2016 Item Co�ersheet of 2016. Mound Road will be restricted to one lane in each direction during construction. SCHEDULE: DESIGN AND CONSTRUCTION: The project is scheduled for a State bid letting to be held on April 22, 2016. Construction normally commences after the State executes a contract with the low bidder which should be within 6-8 weeks of the bid letting. The project is planned for completion by the end of 2016. PRIOR COUNCIL ACTION: September 16, 2013- Council approved Resolution No. R2013-96 authorizing a Professional Engineering Services Agreement between the City of Decatur and Chastain&Associates, LLC, (Chastain), to complete a fmal design for the superstructure replacement of the Mound Road over Spring Creek East Bridge for a fee not to exceed $115,769. September 16, 2013 -Council approved Resolution No. R2013-97 appropriating$115,769 in State Motor Fuel Tax(MFT) funds to pay for the agreement with Chastain&Associates, LLC to complete the final design for the Mound Road over Spring Creek East Bridge. January 7, 2013 -Council approved Resolution No. R2013-01 authorizing a preliminary design services agreement between the City of Decatur and URS Corporation to complete a preliminary design to improve the Mound Road bridges over Spring Creek for a fee not to exceed$22,100. January 7, 2013 -Council approved Resolution No. R2013-02 appropriating$22,100 in State Motor Fuel Tax funds to pay for the agreement with URS Corporation to complete a preliminary design for the subject bridges. POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES: Illinois Department of Transportation STAFF REFERENCE: Richard Marley, Public Works Director and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: The Local Public Agency Agreement for Federal Participation authorizes a total project of$915,000 for the Mound Road Bridge over Spring Creek East with 80%Federal funding up to $732,000. The City's 20%match is estimated to be $183,000. The City will be responsible for the balance required above the agreement amounts. City funding is proposed to be allocated in the State Motar Fuel Tax fund is proposed at$200,000 to cover the 20%match plus $17,000 contingency. Staffing Impact: Staff time is allocated to manage the Mound Road Bridge improvement project. This memorandum was prepared by Matthew C. Newell, P.E., City Engineer. ATTACHMENTS: Description Type Resolution LPA Agreement Rcsolution Lcttcr Local Public Agency Agreement Backup Matciial Mound Rd Bridge Location Ma� I�acku� Mutcrial REVIEWERS: Department Reviewer Action Date PubLic Works Brigl�t, Del�bie Approved 3/3/2016 - 12:28 PM https://decatur.nowsag enda.cardag endaWeb/Co�erSheet.asp�(?ItemID=455 v2