R2016-36 AUTHORIZING LEASE AGREEMENT Board of Library Trustees

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7. The City shall maintain the exterior building surfaces, site furnishing, equipment, pavement and walkways. The City shall cause all exterior portions of the Building and Common Area to be reasonably illuminated during nighttime hours during which the Leased Premises are in use. 8. The systems and components of the Building, Leased Premises and Common Area shall be repaired or replaced to the greatest extent possible to minimize disruptions of Library service. 9. The City shall within a reasonable amount of time from Library's request provide labor and equipment as required to move, relocate, and assemble Library's materials, and equipment including but not limited to books, shelving, display cases and equipment, furnishings, office equipment and any reconfiguration of portable partitions and doors that are extraordinary work and not part of the normal duties of the Library, such shelfing books. This obligation will include, but not be limited to, assisting the Library or the Friends of the Library with their annual book sales (moving books, setting up tables, moving pallets, setting books on tables, etc.) and on a regular basis moving donated books into the Leased Premises from the loading dock of the Building. To effectuate this provision, the City shall ensure that one (1) maintenance staff person is fork truck certified and reasonably available to the Library and Friends of Library as required under this Agreement. 10. Background checks of all City employees (or City contractors) working in the Library's Leased Premises shall be provided to the Library as required by law. The City will not assign specific City employees to the Leased Premises, the Building, or the Common Area upon the reasonable request of the Library. The City shall not assign any City employee (or City contractor) to work in the Library Building if such person is a registered sex offender. in complying with and as required by law. 11. The City shall provide all labor needed to clean meeting rooms located in the Trustee's leased space. The City shall provide all labor needed to set up, take down and configure and arrange all furnishings and equipment required by meeting room users during normally scheduled hours of operation that are not routine matters not requiring maintenance staff. 12. Third party users will be responsible for set up or take down of any furnishings and equipment not normally used by the Library within these meeting rooms. Repair of damage beyond normal wear to any equipment or furnishings will be the responsibility of the entity sponsoring the event of the third party. 13. The City will request the Building Service Contractor to give current displaced Library workers/employees consideration for employment for the Leased Premises.