R2016-62 AUTHORIZING AN AGREEMENT - Bainbridge, Gee, Milanski & Associates, Inc. - City Project 2016-02

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E. EXTRA WORK AND CHANGE ORDERS. The Consulting Engineer shall only perform the wark authorized by this contract and defined in the Scope of Wark(attached hereto,marked Exhibit A, incorporated by reference herein and made a part of this Agreement). Should the size or complexity of the project exceed the amount of work contemplated by this contract ar defined in the Scope of Wark,the Consulting Engineer shall obtain written authorization in the form of a Change Order from the City's Representative,to perform extra work before such wark is actually performed. A Change Order form is included in this Agreement as Exhibit D.The cost to perform any work prior to written authorization shall be paid exclusively by the Consulting Engineer and shall not be reimbursed by the Ciry. The Consulting Engineer expressly acknowledges,recognizes and agrees that the only authority to approve change orders to this Agreement or the Scope or Services or the cost(s) therein is with the City Council of the City. SECTION II. BASIC SERVICES A. STUDY AND REPORT PHASE. The Consulting Engineer shall: 1. Cit. '�quireinents. Review available data and consult with the City's Representative to clarify and define the City's requirements for the Project. 2. Advise Regardin�Additional Data. Advise the City's Representative as to the necessity of the City's providing or obtaining from others data or services of the types described in Section V(C) in arder to evaluate or complete the Project, and act as the City's representative in connection with any such services. 3. Technical Analvsis. Provide analysis of the City's needs,planning surveys, site evaluations,and comparative studies of prospective sites and solutions. 4. Economic Analvsis. Provide a general economic analysis of the City's requirements applicable to various alternatives in accordance with economic parameters and assumptions provided by the City s Representative. 5. Report Preparation. Prepare a report("Study Report") containing schematic layouts, sketches and � conceptual design criteria with appropriate exhibits to indicate clearly the considerations involved and the alternative solutions available to the City of Decatur. The Study Report shall also set forth the Consulting Engineer's findings and recommendations with opinions of probable costs for the Project,including construction cost,contingencies,allowances for charges of all professionals and consultants, allowances for the cost of land and rights-of-way,allowances for the relocation of utility facilities and equipment if necessary,and compensation for or damages to properties and interest and financing charges (all of which are hereinafter called"Project Costs"). Specific requirements for the Study Report are included in Exhibit A, Scope of Services. 6. Report Presentation. Furnish paper copies and digital copies of the Study Report in the number and format specified in Exhibit A, Scope of Work, and present and review the Study Report in person with the City as the City's Representative shall direct. The cost of reproduction of the Study Report shall be considered a reimbursable expense and paid in accordance with Section V(C)of this Agreement. 7. Completion Time. The Study Report shall be completed, submitted and accepted by the City's Representative within the time period set forth in Exhibit C,Project Timeline. Last Revised:04/29/2015